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Volunteer at ClarinetFest® 2023

Fill out the information below if you are interested in serving as a volunteer for the ClarinetFest® 2023 in Denver, Colorado.

You can now choose if you would like to work as a half-time or full-time volunteer! Half-time volunteers work 10 hours during the week, and receive 50% off of registration. (Registration discount code will be sent after you have completed the volunteer registration form.) Full-time volunteers work 20 hours during the week, and receive free registration. Volunteers receive a free dinner and a free t-shirt for their service. This year, volunteers may also receive: a free clarinet lesson, attendance to a ‘volunteer-only’ networking event with some of the ClarinetFest® 2023 headliners, extra ‘volunteer-only’ swag, and more!

Volunteer Orientation will be on Wednesday, July 5, 2023 at 10:00am or 2:00pm. A video orientation will be available to those who cannot attend orientation in-person. To volunteer you must be 18 years of age by July 3, 2023. Volunteers who are clarinet players should be a member of the International Clarinet Association (or plan to register as a non-clarinetist companion for the conference).

Volunteers are responsible for all travel and lodging. (Bring a volunteer buddy to help with the cost! Use this form to find a roommate.)

Click here for lodging information at the conference hotel.

Click here for alternative lodging options. 

You may contact Volunteer Coordinator Jennifer Reeves ([email protected]) if you have any questions or for more information.

Sign-up here!

ClarinetFest® 2023 Volunteer FAQs

If I register as a volunteer, do I still need to register for the conference?

If you register as a half-time volunteer, you will need to register for the conference and use the supplied discount code. Full-time volunteers do not need to register for the conference, as they will be considered fully registered by completing the form.

How do I register for the conference and receive the free rate?

Complete the volunteer form by clicking the button above.

Can I still volunteer if I'm unable to stay for the entire week?

Yes! Please sign-up as a volunteer, and let us know what your travel plans are (even if those are still tentative.) We are offering half-time and full-time options to offer maximum flexibility. Half-time volunteers will receive half off of their registration fee and full-time volunteers will receive free registration!
We will reach out closer to the week of ClarinetFest® to check in on any volunteer updates.

What types of jobs can I volunteer for at ClarinetFest®?

Volunteers can get experience as Stage Managers, Ushers, Registration Assistants, Exhibit/Lecture/Presentation Monitors, and other small jobs as needed.

What other perks will I receive as a volunteer?

Volunteers may also receive: a free clarinet lesson, attendance to a ‘volunteer only’ networking event with some of the ClarinetFest® 2023 headliners, extra ‘volunteer only swag’, and more!

There are a couple of events that I would like to see. Will I get an option to not have volunteer work during those events?

We ask for the top two events every volunteer would like to personally attend, and, if possible, we don’t schedule volunteers during that event. Remember, the more volunteers we have the less you will have to work, so bring a friend!

Do I have to be a clarinet player to be a volunteer?

No, if you are not a clarinet player, then you do not have to be a member of the ICA to volunteer at ClarinetFest®. If you are a clarinet player, we ask that you become a member of the ICA.

What if I sign up for half-time but decide I would like to be a full-time volunteer?

If you change your mind and decide to volunteer full-time, please email ICA’s Executive Director for refund information at [email protected].

What do volunteer shifts/hours look like for a ClarinetFest volunteer?

Although every ClarinetFest schedule is different every year, the needs of each conference also changes every year. A volunteer shift might look like this: 1) working the Registration table from 8:00am-10:00am; and/or 2) stage managing a 30-minute quartet recital including the 15-30 minutes prior to the start of that event to check-in with the performers; and/or 3) ushering an evening Headliner concert that is a couple of hours in length.

If I'm a full-time volunteer expecting to work 20-hours a week, does that mean I will have 4-hour shifts every day of the conference?

No. A volunteer’s schedule is different every day based on the needs/events of ClarinetFest and many other variables that come into play when the Volunteer Coordinator Team creates the individual schedules. A volunteer could work several hours one day (the VC Team tries to avoid scheduling long shifts!) and very minimal hours the next day. The VC Team works very hard to make sure volunteer shifts are as easy and flexible as possible.

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