ClarinetFest® 2025 Sponsorship Opportunities

ClarinetFest® 2025 will take place in beautiful Fort Worth, Texas, July 9-13. The Artistic Leadership Team consists of Jennifer Daffinee, Shawn Copeland, Jody Webb, Andrea Vos-Rochefort, Corey Mackey, Season Cowley, Cheyenne Cruz, Karen Bronson, Gary Whitman, and Artistic Director, Mary Alice Druhan.

The theme for 2025 is “TRANSCENDING TRADITIONS” – While celebrating the storied legacy of the clarinet, the membership is encouraged to also explore beyond the traditional mainstream to showcase clinics and performances that reflect a wider view of the instrument’s journey within our connected world and allow our community to discover new avenues of expression.

ClarinetFest® 2025 will be held at the Omni Hotel Fort Worth and Fort Worth Convention Center, just 25 miles from the DFW International Airport. These conference sites are adjacent buildings, providing attendees quick and easy access to all events. In the heart of Fort Worth, the event will be held along the vintage-style transit, “Molly the Trolley” which provides free, quick, and convenient travel throughout the downtown area. Molly also stops at Fort Worth Central Station where attendees can access the commuter rail via Trinity Railway Express (access to points between Dallas and Fort Worth), TEXRail (access to DFW Airport, Terminal B), Amtrak, Trinity Metro bus services, bike rentals or rental cars.

Major cultural attractions in the downtown and adjacent areas include the Fort Worth Water Gardens, Sundance Square, the Fort Worth Stockyards, the Fort Worth Zoo, the Botanical Gardens, the Texas Motor Speedway, Trinity Trails, the Trinity River, the Fort Worth Ale-Trail, the Fort Worth Stock Show & Rodeo, and much more! In addition, attendees can stay busy with all of the surrounding shopping venues and eateries.

Why Sponsor?

Achieve greater exposure and access valuable benefits while showing your support for the ICA and its members. By becoming a ClarinetFest® sponsor, you’re helping the ensure the ICA can continue to host a festival where clarinetists can meet and gain inspiration from new ideas, products, and services that support the global clarinet community.

Levels of Giving

Choose from multiple sponsorship opportunities, including Supporting, Chalumeau, Clarion, Altissimo, and Sustaining packages, competition sponsorships, special event sponsorships, and more. Select the level that’s right for you, or tell us your ideas, and we can design a custom package.

General Convention Sponsorships

This tier includes the following benefits:

Recognition Opportunities

  • Website recognition (rolling) (estimated value $1,000)
  • Name on ICA promotional materials (estimated value $500)
  • Complementary full-page convention program book advertisement (estimated value $400)
  • Conference bag logo placement and up to two pieces of promotional material in bag (estimated value $750)

Promotional Opportunities

  • Complementary single booth space (Value $700)
  • Group hosted email blast (estimated value $150)
  • Individual promotional hosted email blast with flexible scheduling (estimated Value $350)
  • Guidebook app banner ad (estimated value $200)
  • Guidebook app embedded video within sponsor page
  • Inclusion in convention promotion and announcement email blasts – logo included
  • Artist support recognition in official program book and Guidebook mobile app
  • Social media promotion during ClarinetFest® 2025
  • Social media posts (1 each in Q3 & Q4) (estimated value $500)
  • Production session, presentation, or clinic in ClarinetFest® sponsor space (estimated value $600)

Early Consideration for ClarinetFest® 2026 (Location TBA)

  • 2026 priority booth selection
  • Advance priority booking for reservations at 2026 conference hotel

Sustaining Sponsor Exclusive Opportunities

  • Social media posts – 1 in each quarter (estimated value $1,200)
  • Complimentary ICA Commercial Membership (valued at $75)
  • Low Clarinet Festival 2025 (January 8-11, 2025)
    – Listed as event sponsor (estimated value $1,000)
    – Free booth space (estimated value $500)
    – Low Clarinet Festival 2025 promotional email blast ($350)
  • Clareidoscope (expected March 2025)
    – Listed as event sponsor (estimated value $500)
    – Clareidoscope promotional email blast ($350)
  • ICA New Music Weekend (October 2025)
    – Listed as event sponsor (estimated value $500)
    – Promotional email blast to be used any time ($350)

This tier includes the following benefits:

Recognition Opportunities

  • Website recognition (rolling) (estimated value $1,000)
  • Name on ICA promotional materials (estimated value $500)
  • Complementary full-page convention program book advertisement (estimated value $400)
  • Conference bag logo placement and up to two pieces of promotional material in bag (estimated value $750)

Promotional Opportunities

  • Complementary single booth space (Value $700)
  • Group hosted email blast (estimated value $150)
  • Individual promotional hosted email blast with flexible scheduling (estimated Value $350)
  • Guidebook app banner ad (estimated value $200)
  • Guidebook app embedded video within sponsor page
  • Inclusion in convention promotion and announcement email blasts – logo included
  • Artist support recognition in official program book and Guidebook mobile app
  • Social media promotion during ClarinetFest® 2025
  • Social media posts (1 each in Q3 & Q4) (estimated value $500)
  • Production session, presentation, or clinic in ClarinetFest® sponsor space (estimated value $600)

Early Consideration for ClarinetFest® 2026 (Location TBA)

  • 2026 priority booth selection
  • Advance priority booking for reservations at 2026 conference hotel

This tier includes the following benefits:

Recognition Opportunities

  • Website recognition (rolling) (estimated value $1,000)
  • Name on ICA promotional materials (estimated value $500)
  • Complementary half-page convention program book advertisement (estimated value $285)

Promotional Opportunities

  • Group hosted email blast (estimated value $150)
  • Individual promotional hosted email blast with flexible scheduling (estimated Value $350)
  • Guidebook app banner ad (estimated value $200)
  • Inclusion in convention promotion and announcement email blasts – logo included
  • Artist support recognition in official program book and Guidebook mobile app
  • Social media promotion during ClarinetFest® 2025
  • Production session, presentation, or clinic in ClarinetFest® sponsor space (estimated value $600)

Early Consideration for ClarinetFest® 2026 (Location TBA)

  • 2026 priority booth selection
  • Advance priority booking for reservations at 2026 conference hotel

This tier includes the following benefits:

Recognition Opportunities

  • Website recognition (rolling) (estimated value $1,000)
  • Name on ICA promotional materials (estimated value $500)
  • Complementary quarter-page convention program book advertisement (estimated value $225)

Promotional Opportunities

  • Group hosted email blast (estimated value $150)
  • Guidebook app banner ad (estimated value $200)
  • Inclusion in convention promotion and announcement email blasts – NAME ONLY
  • Artist support recognition in official program book and Guidebook mobile app
  • Option to purchase add-on promotional items such as a product session

Early Consideration for ClarinetFest® 2026 (Location TBA)

  • 2026 priority booth selection
  • Advance priority booking for reservations at 2026 conference hotel

This tier includes the following benefits:

Recognition Opportunities

  • Website recognition (rolling) (estimated value $1,000)
  • Name on ICA promotional materials (estimated value $500)

Promotional Opportunities

  • Inclusion in convention promotion and announcement email blasts – NAME ONLY
  • Artist support recognition in official program book and Guidebook mobile app
  • Option to purchase add-on promotional items such as a product session

Early Consideration for ClarinetFest® 2026 (Location TBA)

  • 2026 priority booth selection
  • Advance priority booking for reservations at 2026 conference hotel

Additional sponsorships are also available for competitions and other activities:

  • Young Artist Competition: $12,500 Funded by The Walder Foundation
  • High School Competition: $2,250 Sponsorship Available
  • Orchestral Audition Competition: $1,500 Sponsorship Available 
  • Research Competition: $1,500 Sponsorship Available
  • Composition Competition: $2,000 Funded by J.W. Pepper
  • Headlining Jazz Concert: Up to $6,000 Sponsorship Available
  • Headlining Orchestra Concert: Up to $40,000 Sponsorship Available
  • Headlining Band Concert: Up to $18,000 Sponsorship Available
  • Headlining String Quartet Concert: Up to $7,500 Sponsorship Available
  • ICA Travel Grant Scholarships: Starting at $300
  • Guidebook Sponsorship: $3,000 Sponsorship Available

Other opportunities are available. Contact ICA Executive Director Jessica Harrie to design a sponsorship package that works for you.

Exhibitor Booths

Single Booth (10’x10’) – $700
Double Booth (10’x20’) – $1,300
Triple Booth (10’x30’) – $1,600

Exhibit booths are 10’x10’.

Each booth includes:

  • Exhibitor name card
  • 2 x Folding chairs
  • 1 x Table
  • 4 x exhibitor badges per booth (additional badges available for $75 each)

Please note:

  • Listed costs do not include optional electricity charge
  • Quad booths are only available to Altissimo and Sustaining level sponsors
  • Additional booth equipment and marketing materials and graphics will be available for purchase through a FWCC-approved vendor

The ICA will be working with Freeman for ClarinetFest® 2025! We will share information about shipping as well as a booth map as soon as it is available.